Copy of HCL English - Owen & Associates

Benefit Summary or

Retirement Summary

NEWCOMER TO CANADA CHECKLIST FOR GROUP BENEFITS

DOWNLOAD HERE

HCL Disability Leave & Claim Process

DOWNLOAD HERE

Update: a change to your Emergency Travel Assistance provider

Sun Life - How to Register Online

Sun Life - How to Enrol Online

Benefit Summary

Full-time employees are eligible to enroll themselves in the HCL Group Benefits Plan. HCL pays 100% of the premium for Life, Accidental Death & Dismemberment, Short- and Long-Term Disability. Employees are responsible for paying a Cost Share for the Health and Dental Coverage: Single - $37.50, Couple/Family - $45 per pay. There is no Waiting Period therefore, you (and qualifying dependents) are eligible for coverage immediately from your date of hire. Employees (and qualifying dependents) new to the country will also need to enroll in supplemental healthcare coverage with Sun Life. There is a Cost Share for this coverage - $100.00 (flat-rate) per pay period.

This section provides an overview of your benefits program with Sun Life at a glance.

Life & AD&D

2x annual earnings to a maximum of $500,000
Reduces by 50% at age 65
Optional Life and Spousal Life available
Terminates age 71 or earlier retirement

Short-term Disability

70% of weekly earnings to a maximum of $2,300
Elimination period: 0-day accident and hospitalization, 3-days sickness
Benefit period of 17-weeks
Terminates age 71 or earlier retirement
Benefit payments are taxable

Long-term Disability

75% of the first $1,250 of your monthly basic earnings, plus 58% of the next $3,750, plus 48% of the remaining monthly earnings
Overall monthly maximum of $10,000
Elimination period: 17-weeks
Terminates age 65 less the qualifying period or retirement
Benefit payments are taxable

Dental

No Deductible
Basic Dental reimbursed at 100%
- X-rays, Oral Exams, Cleanings
Major Dental reimbursed at 50%
- Crowns, Bridges
Orthodontia reimbursed at 50%
- Dependent children: 6 – 18 years of age
- $1,500 Lifetime maximum
Basic Maximum of $1,500 per calendar year
Major Maximum of $2,000 per calendar year
Accidental Dental reimbursed at 100%

Vision

No deductible
100% reimbursement
Eye Exams:
- 1 exam every calendar year
Prescription Glasses/Contacts/ Lenses/Frames:
- $350 every 24 months

Health Care

No deductible

100% reimbursement for medical services and supplies

Prescription Drugs
- 100% reimbursement
- Fertility Drugs covered to a lifetime maximum of $15,000
- Unlimited annual maximum

Private Duty Nursing
- $10,000 per benefit year

Semi-Private Hospital room

Paramedical Practitioners reimbursed to an annual maximum of $500 per practitioner per year for the following:
- Speech Therapist
- Psychologist/Clinical Psychologist/Social Worker
- Osteopath
- Chiropractor
- Physiotherapist
- Naturopath
- Dietician
- Acupuncturist
- Podiatrist
- Massage Therapist

Medical Equipment such as:
- Hearing Aids
- Orthopedic Shoes / Orthotics
- Diabetic Equipment
- Mobility Aids

Second Medical Opinion included

Reasonable and Customary limits are in place for all Extended Health Care services and supplies

Out of Country

100% co-insurance
$3,000,000 per person per lifetime
60-day trip duration
Unforeseen and unexpected emergencies
Stability clause in place
Travel for business or pleasure
Travel Assistance card should travel with you

Employee Assistance Program

24/7/365 access for you and your family to a variety of tools, resources and counselling for issues such as:
- Family/Marital/Child and Elder Care
- Financial Issues
- Addictions/Substance Abuse
100% private and confidential
No claims to submit
Access online, over the phone or via the app

HOW TO ACCESS YOUR BENEFITS

Register Online at: https://www.sunlife.ca
- You will need:
  - Your policy number
  - Certificate number
  - The birthdates of any applicable dependents

Once you register online you can:
- Link your banking information for faster claims reimbursement
- Submit claims
- View coverage levels
- Access a variety of tools and resources available through the plan members website including
  - Drug Look-Up Tool
  - Condition Look-Up Tool
  - Test and Procedures
  - Community Support Resources

Download the free Sun Life mobile app
- This allows you to
  - Download a digital drug card
  - Submit claims
  - View coverage levels

LifeWorks EAP:
- Download the free mobile app
- By phone: 1-844-671-3327
- Online: https://login.lifeworks.com/signup/invitation

LifeWorks Employee Orientation

FAQ Summary

Who is the provider for the Group Benefit and Retirement program?

What is the deadline to enroll in benefits? What happens if I miss the deadline?

Will I get a new benefits card?

How do I register online with Sun Life in order to print off a soft copy of my benefit card, submit claims etc.?

What about ongoing dental work?

What benefit coverage will I have under the HCL plan with Sun Life?

Employees and dependents are insured for coverage immediately from the HCL joining date with the following coverages:

Basic Life Insurance, Accidental Death & Dismemberment, Short-Term Disability, and Long-Term Disability
- The insured lines of benefits apply to employees only
Extended healthcare, dental, vision, and out of country medical emergency coverage
Employee and Family Assistance Program (EAFP)
Optional Life and Critical Illness coverage is offered

Are we restricted to when we can make changes through the year?

Will we be able to submit claims through an app?

What is a beneficiary Nomination? Why do I need to designate a beneficiary?

Is diabetes equipment covered?

Are preventive vaccines covered?

Will the plan only cover branded drugs?

What if there is no generic drug option?

Are dispensing fees covered?

Is the Covid-19 International Outbound Travel Testing covered?

Will my dependent children qualify for coverage?

How does coordination of benefits work?

Do we have to pay upfront for dental procedures?

FAQ Summary

SENIOR BENEFITS SPECIALIST

Victoria Knodel

Email: Victoria.Knodel@owenandassoc.com
Policy No. 102869/151869– Sun Life: 1-866-251-2841 Ext: 221

BENEFITS SPECIALIST

Lindsay Swidersky

Email: Lindsay.swidersky@owenandassoc.com
Policy No. 102869/151869– Sun Life: 1-866-251-2841 Ext: 236

BENEFITS SPECIALIST

Ritu Muker

Email: Ritu.muker@owenandassoc.com
Policy No. 102869/151869– Sun Life: 1-866-251-2841 Ext: 234

The official Plan Documents govern your rights and benefits under each plan. If a discrepancy exists, the Plan Documents will prevail.

Retirement Summary

This section provides an overview of your retirement program at a glance. Your plan is administered by Canada Life Policy No 65898.

Your Retirement Plan

Your Plan consists of a Registered Retirement Savings Plan (RRSP) and a Deferred Profit-Sharing Plan (DPSP)
You may make regular contributions up to 3% of your earnings to your employer sponsored group retirement plan
The Canadian Revenue Agency (CRA) Limits – apply according to your Notice of Assessment
You may change your contribution rate at any time by completing a Payroll Deduction Authorization Form and submitting it to Owen & Associates

Eligibility & Participation

Participation in the Retirement Program is voluntary
To enroll complete both the RRSP & DPSP enrollment forms and send to Owen & Associates for processing
Original forms are not required, once received payroll will be notified and contributions will begin
Contributions are pre-tax and made through payroll deductions

What Happens When You Retire or Leave the Company

You will receive a statement of options outlining the current value of your account and the options that are available to you
- Maintain with Canada Life
- Move to another investment company
- Cash-out (applicable taxes will apply)
Contact Owen & Associates to keep contact information up to date

Employer Contributions

Your employer will match your contributions at a rate of 100% up to a maximum of 3%
Employer contributions are allocated to the DPSP
You choose the fund(s) where your Employer contributions are to be invested
If you do not choose a fund, your contributions are directed to the Default Fund which is Cadence Fund

Withdrawals

Withdrawals on regular contributions from RRSP are not permitted or the DPSP while employed
Contributions made by your employer to the DPSP are vested after 2 years
There is an exception for RRSP withdrawals for Hardship, First Time Home Buyer Loan or an Education Loan
- Repayment terms apply, the CRA will charge tax on the withdrawal amount

Accessing Your Account

Once you have submitted your enrollment forms you may register online at:
- - www.grsaccess.com
Once you register online you can:
- - Review your balance and growth of investments
  - Set a retirement goal
  - Receive a breakdown of each plan (RRSP & DPSP)
  - View or create Contributions Statements

Canada Life - How to Enrol Online

Retirement Summary

FAQ Summary

Who is the provider Retirement program?

What does HCLTech offer for a retirement package?

HCLTech offers a Group Registered Retirement Savings Plan (RRSP) and a Deferred Profit-Sharing Plan (DPSP). You may make regular contributions up to 3% of your base salary to the RRSP. HCLTech will match these contributions by 100% to the DPSP. You can also make additional voluntary unmatched contributions up to your individual Canada Revenue Agency (CRA) limit. All company contributions are subject to 2 years’ vesting.

What is regular versus voluntary contributions?

How much is HCLTech going to match?

How much should I contribute towards the RRSP?

Employees may contribute up to their Canada Revenue Agency (CRA) maximum for the year – this information is made available on your CRA – Notice of Assessment (NOA), after you file your income tax return each year. Your individual limit is inclusive of any unused contributions from previous years. Your limit is also inclusive of your group RRSP contributions and contributions to any other privately held Registered Savings Investments.

What is the deadline to enroll in benefits?

Does HCLTech offer a TFSA?

What if I want to transfer my current retirement funds to the RRSP under the HCLTech Retirement program?

Is there a fee associated with transferring my funds to the RRSP with HCLTech?

What are the limitations of RRSP Withdrawals?

Employees cannot withdraw regular contributions (those that attract a company match and are made through payroll) or the company contributions while employed.
There are two exceptions that are governed by the CRA - Home Buyers Plan or Lifelong Learnings Plan. Both programs have specific eligibility criteria and repayment schedules.
Voluntary contributions (contributions made over the amount of the regular contributions and/or those made outside payroll) can be withdrawn at anytime.

Is there a vesting period for the employer match?

What happens to my DPSP employer match funds should I transfer out of HCLTech Canada but remain with HCLTech globally?

If you have not yet met the 2-year vesting period for the DPSP funds but remain as an active employee with HCLTech your options will be as follows:

Leave your RRSP & DPSP funds with Canada Life until the 2-year vesting period has been met
Withdraw your RRSP funds and receive the disclosure package from Canada Life for the RRSP funds only. Your DPSP funds would remain in the plan until the 2-year vesting period has been met. You would receive a separate disclosure package from Canada Life for the DPSP funds if you are still employed within the HCL group after the 2-year vesting period.

What if I am new to the country? Am I still eligible to participate in the RRSP and DPSP?

FAQ Summary